"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"
MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday February 5, 2008 7:30 pm
Minutes of the Meeting
1) Call to order: The meeting was called to order by Mayor Dorothy Kelly at 7:30 pm.
Council in Attendance:
Dorothy Kelly, Mayor
Jim Nelemans Deputy Mayor
Mark Beaven Councillor
Paul Gowing Councillor
Lynn Hoy Councillor
Edna McLellan Councillor
Bill Thompson Councillor
Staff in Attendance:
Nancy Michie, Administrator Clerk- Treasurer
Barry O’Krafka Public Works Coordinator
Others in attendance:
Keith Roulston – Citizen Newspaper.
2) Declaration of Pecuniary Interest
No member declared a pecuniary interest at this time.
3) Agenda
The Clerk added a listing to the agenda for consideration, as the items were of an urgent nature.
Adoption of Agenda:
Motion: 044-08 Moved by Jim Nelemans Seconded by Lynn Hoy
“That the agenda for the meeting of February 5, 2008 be adopted as amended.”
Disposition Carried
4) Minutes:
Motion: 045-08 Moved by Edna McLellan Seconded by Jim Nelemans
“That the minutes of the January 29, 2008 Council Meeting be adopted as circulated.”
Disposition Carried
5) Business from the Minutes
There was no business from the minutes to be discussed.
6) Accounts
Motion: 046-08 Moved by Bill Thompson Seconded by Mark Beaven
" That the Accounts dated February 5, 2008 accounts be approved for payment in the
amount of $ 58,682.16 and the 2007 payables in the amount of $ 47,110.54.”
Disposition Carried
7) Business:
7.1 Resolutions:
Motion: 047-08 Moved by Jim Nelemans Seconded by Paul Gowing
“That the following resolution be supported and concurred with :
1. City of Port Colbourne – FCM Report
Disposition Carried
7.2 Accessibility Review :
Proposal for 2008
Motion: 048-08 Moved by Lynn Hoy Seconded by Mark Beaven
“That the Council of the Municipality of Morris-Turnberry approve the accessibility proposal for 2008.”
Disposition Carried
7.3 2007 Council Remuneration Statement:
The report was presented for information, being the report required under Section 284 ( 1) of the Municipal Act.
7.4 Huron County Plowing Match:
In 2007, the Municipality donated $125.00 in 2007.
Motion: 049-08 Moved by Jim Nelemans Seconded by Paul Gowing
“That the Municipality of Morris-Turnberry grant $125.00 to the Huron County
Plowing Match for 2008.”
Disposition Carried
7.5 Saugeen Conservation:
1. 2008 Draft Budget Information was presented for review.
2. 2008 Draft Budget
Motion: 050-08 Moved by Bill Thompson Seconded by Paul Gowing
“That the Council of the Municipality of Morris-Turnberry support the 2008 draft budget for the Saugeen Conservation.”
Disposition Carried
7.6 2008 Budget for the Belgrave Community Centre:
This information was presented for budget discussions and the Committee’s 5-year plan.
Paul Gowing reviewed the 5-year plan and the proposed capital expenditures.
7.7 Street Lights for Clyde Street and Amberley Road and one for Orange Street in Bluevale:
A Quote from Pletch Electric was presented.
Motion: 051-08 Moved by Bill Thompson Seconded by Lynn Hoy
“That the Municipality of Morris-Turnberry proceed to install 2 street lights in Bluevale at the corner of Clyde Street and Amberley Road.”
Disposition Carried
Motion: 052-08 Moved by Paul Gowing Seconded by Edna McLellan
“That the Municipality of Morris-Turnberry proceed to install 1 street light in Bluevale at Orange Street.”
Disposition Carried
7.8 Physician Recruitment:
The 2007 review and 2008 budget were presented.
Motion: 053-08 Moved by Lynn Hoy Seconded by Dorothy Kelly
“That the Municipality of Morris-Turnberry approve the 2008 budget for the Physician Recruitment and approve the first installment for 2008 of $1,996.75 .”
Disposition Carried
Morris-Turnberry’s budget share for 2008 is $7,987.00.
Barry O’Krafka arrived at this time.
8) Road Report: 8:15 pm
1. 5 year review for Road Projects:
Council instructed Barry O’Krafka to look at figures for contracting work for Helena Street for the 2008 budget. Tar and chip on Glenannon Road was discussed.
2. Blind Line Bridge Truss Review:
Motion: 054-08 Moved by Mark Beaven Seconded by Edna McLellan
“That the report of BM Ross – Blind Line Bridge Truss Review be accepted and proceed with the work required for the Option #1 for load posting; following the work, a by-law will be prepared to establish the weight restrictions.”
Disposition Carried
3. Winter Maintenance Report
Barry O’Krafka presented a report.
4. Straw purchase
Council questioned the quantity of straw purchased. Barry O’Krafka stated that the straw was used for the 10-day project of burning stumps on Glenannon Road.
5. Other Business:
Lynn Hoy asked who piled the limbs at the Horseshoe on North Street West.
Barry O’Krafka stated that the Municipality was responsible for doing this.
Bill Thompson asked what bridge that was hit with the grader- Barry O’Krafka stated that Brandon Bridge was hit with the grader damaging the mole board and the wing was damaged in 2007.
Barry O’Krafka left the meeting at 9:15 pm.
9) Items for Information:
1. Farm and Safety Association.
2. AMO supports FCM’s call
3. AMO councilor course
4. PSAB meeting - February 21,2008 Health & Library Complex 10 am
5. Bluewater Recycling
6. Open House – Ross McCall February 13, 2008 2-4 pm
Dorothy Kelly will attend to present a framed plaque and requested that a plant be sent.
7. Growing your opportunities Feb 26 & March 4th or Feb 25 & Mar 3
8. FFSCO meeting - Sunday 3:30 pm February 24,2008 OGRA/ ROMA
conference
9. Federation of Agriculture Saturday March 1,2008 10 am
Jim Nelemans and Paul Gowing will attend the annual Member of Parliament luncheon/meeting at the Betty Cardno Centre at Clinton.
10. AMO – August 24th Heads of Council session
No one wishes to attend the Forum on August 24th.
10) Council Reports:
Bill Thompson reported that the Bluevale Hall has a surplus of $2,538.30.
Paul Gowing reported on the Belgrave Community Centre Board. Motions are required for the following:
1) Access and security
2) Bookings
3) Alcohol Policy
A temporary plan will be extended until the motions are implemented.
11) Minutes:
The following minutes were available for review:
1. SVCA
12) Correspondence:
1. A Thank you was received from Dorothy Kelly & family and
from the Food Bank.
13) Other Business:
1. Federation of Agriculture meeting Monday Feb 18 @ 8 pm
Seaforth Agriplex. Jim Nelemans and Paul Gowing will attend.
2. Invoice of John McKercher Construction
Motion: 055-08 Moved by Paul Gowing Seconded by Bill Thompson
“That the invoice dated January 31, 2008, be processed for payment in the amount of $10,580.47 for John McKercher Construction, which is an exception to policy.”
Disposition Carried
3. Gregory Drain Report
A report was presented for information on the current maintenance work.
4. Meeting – February 19/08 - 6:30 pm – to review Alcohol Policy –
Approval was given for Jason Breckenridge to attend the meeting for the purpose of developing an Alcohol Policy.
5. Infrastructure Grant application M111:
Motion: 056-08 Moved by Jim Nelemans Seconded by Lynn Hoy
“That the MIII application be approved for submission for reconstruction of Salem Road and that By-law No. 9-2008 be passed as given first, second, third and final readings, being a by-law to authorize the submission of an application to the Ontario Infrastructure Project for funding from the Municipal Infrastructure Investment Initiative.”
Disposition Carried
6. There was no other business to present.
14) Additions to the agenda for the next meeting:
1. There was no business to add to the agenda for the next or any following
meeting
15) Closed Session:
1. John Smuck - Interest on drain
2. CBO/Drainage Superintendent position
3. Municipal Agreements with North Huron - Water and Recreation
4. 2007 Performance Reviews
Keith Roulston left the meeting at 9:37 pm.
15. 1. Enter into Closed Session:
Motion: 057-08 Moved by Mark Beaven Seconded by Edna McLellan
“That the Council adjourn the Open to the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2) (b) personal matters about an identifiable individual and (2) (e) litigation or pending litigation’.”
Disposition Carried
15. 2. Adjourn Closed Session
Motion: 058-08 Moved by Mark Beaven Seconded by Edna McLellan
“That the Council adjourn the Closed to the Public Session and reenter regular Open Session of Council.”
Disposition Carried
15.3 Report to the public following Closed Session
16) Advertisement for CBO Position:
Motion: 059-08 Moved by Bill Thompson Seconded by Dorothy Kelly
“that the Municipality of Morris-Turnberry proceed to advertise for a Chief Building Official .”
Disposition Carried
17) Other Business:
Paul Gowing questioned a cabinet purchased from Microage Basics. He felt that the next time, that C J Johnston Office Solutions should be asked for a quote.
18) By-law 8 -2008 Confirming by-law
Motion: 060-08 Moved by Jim Nelemans Seconded by Paul Gowing
"That By-law No. 8 -2008 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting February 5, 2008."
Disposition Carried
19) Adjournment:
Motion: 061-08 Moved by Paul Gowing Seconded by Bill Thompson
"That the meeting be adjourned at 10:38 pm."
Disposition Carried
___________________________
Mayor, Dorothy Kelly
___________________________
Administrator Clerk-Treasurer, Nancy Michie
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