"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"
MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday July 20, 2010 7:30 pm
Minutes of the Meeting
1)
Call to order:
The meeting was called to order by Mayor Dorothy Kelly at
7:30 pm with all members in attendance, except Mark Beaven, who was absent.
Council in Attendance:
Dorothy Kelly, Mayor
Jim Nelemans, Deputy Mayor
Paul Gowing, Councillor
Lynn Hoy, Councillor
Edna McLellan, Councillor
Bill Thompson, Councillor
Absent: Mark Beaven, Councillor
Staff in Attendance:
Nancy Michie Administrator Clerk-Treasurer
Gary Pipe Director of
Public Works
Steve Fortier
Chief Building Official
Others in Attendance:
Keith Roulston The Citizen Newspaper
Pat Bolen The Wingham Advance
2) Declaration of Pecuniary Interest:
Lynn Hoy declared a Pecuniary Interest for Item
11.3 By-law to Adopt the Tervit Municipal Drain;
Item 11.4 By-law to Authorize the Acquisition of Land; Item 11.5
By-law to Approve
the Development Agreement for the Pioneer Proposal; since all three concern
property adjacent to his property.
3) Agenda:
The Clerk added a listing to the agenda for
consideration, as the items were of an urgent
nature.
Adoption of Agenda:
Motion: 376-2010 Moved by Jim Nelemans Seconded by Edna McLellan
“That the agenda for the meeting of July 20, 2010 be adopted as amended.”
Disposition Carried
4) Minutes:
Motion: 377-2010 Moved by Bill Thompson Seconded by Lynn Hoy
“That the minutes of the July 6, 9, 2010 Council
Meetings be adopted as amended and that the
Clerk amend July 6, 2010 Minutes Item 8.3 and Item 11.”
Disposition Carried
5) Business from the Minutes
There was no business from the minutes to be discussed.
6) Accounts
Motion: 378-2010 Moved by Lynn Hoy Seconded by Paul Gowing
"That the 2010 Accounts dated July 20, 2010 be
approved for payment in the amount of
$ 155,092.88 and the Huron Bruce Transit accounts, in the amount of $ 507.12.”
Disposition Carried
11) By-laws:
11. 1. By-law to amend the Pay Range Grid
Motion: 379-2010 Moved by Lynn Hoy Seconded by Edna McLellan
" That By-Law No. 65-2010 be adopted as given
first, second, third and final readings
being a by-law to amend the 2010 Pay Grid for the Municipality of Morris-Turnberry.”
Disposition Carried
7) Financial Report:
7:40
pm
Bill Vodden -
Vodden, Seebach and Bender Accountants
Bill Vodden joined the meeting and reviewed the 2009 Financial Statement with council.
Motion: 380-2010 Moved by Paul Gowing Seconded by Bill Thompson
“That the 2009 Financial Report for the Municipality of Morris-Turnberry be approved as presented.”
Disposition Carried.
Bill Vodden left the meeting at 8:15 pm
Gary Pipe arrived at the meeting at 8:20 pm.
8) Solar Information:
The Council discussed the Solar Power proposal submitted by KW Power Logic.
8.1 Presentation by Bill King- KW Power Logic 8:20pm
The contract was reviewed and council questioned Mr. King on aspects of the contract.
Steve Fortier arrived at the meeting at 8:25 pm.
Motion: 381-2010 Moved by Paul Gowing Seconded by Lynn Hoy
“That the Council of the Municipality of Morris-Turnberry hereby direct Bill
King of KW Power Logic to
redraft the Lease Agreement, to include- a fence around the structure and proof
of liability insurance.”
Disposition Carried
Bill King left the meeting at 8:50 pm.
8.2 Letter from T. Mark Boyd concerning Solar panels on Buildings was presented.
The buildings must be engineered.
9) Building
Report 8:45
pm
Report by Steve Fortier- Chief
Building Official
The confidential report was also presented.
Motion: 382-2010 Moved by Jim Nelemans Seconded by Edna McLellan
“That the Building Report for July 20, 2010, be accepted as presented.”
Disposition Carried
Steve Fortier left the meeting at 8:55 pm.
10) Public Works Report: Gary Pipe Director of Public Works 9:00 pm
10.1 Hot Mix Paving Contract for the Hamlet of Belgrave
Motion: 383-2010 Moved by Jim Nelemans Seconded by Bill Thompson
“That the Hot Mix Paving Contract for the Hamlet of Belgrave be accepted as
submitted by
Lavis Contracting Co Ltd at the contract price of $202,128.00.”
Disposition Carried
10.2 Road Report: Gary Pipe presented the Road Report.
10.3 Foreman Position:
Motion: 384-2010 Moved by Jim Nelemans Seconded by Lynn Hoy
“That Stuart Moffat be hired as Public Works Foreman effective July 26, 2010.”
Disposition Carried
10.4 Other Business
1. Salem Road Construction
Motion: 385-2010 Moved by Lynn Hoy Seconded by Bill Thompson
“That Council of the Municipality of Morris-Turnberry
give approval to proceed to crush
‘B’ Gravel for the Salem Road reconstruction project.”
Disposition Carried
The preconstruction meeting will be held July 24th @ 9 am at 41422 Salem Road.
2. Gary Pipe inspected the Terry Cater drainage
issue on Clyde Line. The engineer
will be holding a meeting with the landowners involved.
Gary Pipe left the meeting at 9:05 pm.
11) By-laws:
11. 2. By-law to Adopt the Glauser Municipal Drain Report 2010
Motion: 386-2010 Moved by Paul Gowing Seconded by Edna McLellan
" That By-Law No. 47-2010 be adopted as given third and final readings being a
by-law to
adopt the Glauser Municipal Drain Report 2010.”
Disposition Carried
Lynn Hoy declared a pecuniary interest and left the table.
11. 3. By-law to Adopt the Tervit Municipal Drain Report 2010
Motion: 387-2010 Moved by Bill Thompson Seconded by Paul Gowing
" That By-Law No. 48-2010 be adopted as given third and final readings being a
by-law to
adopt the Tervit Municipal Drain Report 2010.”
Disposition Carried
11. 4. By-law to authorize the Acquisition of Land
Motion: 388-2010 Moved by Edna McLellan Seconded by Bill Thompson
" That By-Law No. 64-2010 be adopted as given first, second, third and final
readings being a
by-law to authorize the acquisition of land, to provide for land for a public
highway,
for the Municipality of Morris-Turnberry.”
Disposition Carried
11.5 By-law to approve the Development Agreement for the Pioneer Proposal
Motion: 389-2010 Moved by Paul Gowing Seconded by Jim Nelemans
" That By-Law No. -2010 be adopted as given first, second, third and final
readings being a
by-law to authorize the approval of the Development Agreement for Pioneer
Hi-Bred Production LP ,
for Part of Lots 7,8 Concession 1, Turnberry, being designated as Part 2, Plan
22R-5742.”
Disposition Carried
Lynn Hoy returned to the table.
12) Business:
12.1 Resolutions
Motion: 390-2010 Moved by Jim Nelemans Seconded by Paul Gowing
“That the following resolutions be filed:
1. Town of Midland - Residential Tenancies Act
2. People’s Postal Declaration .”
Disposition Carried
12.2 Drinking Water Source Protection-
1. Assessment Report - The council received and filed the report.
12.3 SVCA - 60th Anniversary July 23rd
Jim Nelemans will attend the Saugeen Valley Conservation Authority 60th Anniversary.
12.4 Wingham Area Fire Board
The Council reviewed the reconciliation of the Wingham Area Fire Board accounts.
12.5 Ministry of Agriculture, Food and Rural Affairs
Approval for Gary Pipe appointment as Drainage Superintendent, effective July 19, 2010, was received.
12.6 Entry Fee at the Landfill Site
The council discussed this matter and has requested a report of the cement
disposal costs
and entry fee for the August 24th meeting. The council will also
give consideration to the
RFP for curbside pickup, as the current contract expires in 2010.
12.7 Don and Mary Vair Request
The Council reviewed a report from Bob Trick with reference to the number of
dogs
on a property in an Urban area.
A by-law will be brought to the next meeting with the additional fee for
3 dogs in an urban area.
13) Council Reports:
There were no Council Reports.
14) Items for Information
1. Support Animal Freedom Day – July 24, 2010
2. OMERS SC Plan Changes
3. Blyth Public School – Thank you
4. Carol Mitchell, MPP – Ontario’s Pharmacists
5. OMEX – Managing your cost of risk
6. 2010 Ontario West Municipal Conference – December 8th & 9th, 2010
7. REACH - Dine & Vine Food & Wine Pairing – July 24, 2010
8. County Auction Sale of Used Equipment and Materials – September 25th, 2010
9. County of Huron Appreciation and Recognition Day for Emergency Workers –
September 5, 2010
10. Olympia Fabric Structures
11. Request for Municipal Drainage Repairs
12. Ministry of Energy and Infrastructure
13. RCN – Fabric Covered Builders
15) Minutes:
The following minutes were available for review:
1. Wingham and Area Health Professionals Recruitment Committee
16) Other Business:
1. Borrowing By-law No. 68-2010
Motion: 391-2010 Moved by Lynn Hoy Seconded by Jim Nelemans
“That By-law No. 68-2010 be passed as given first, second, third and final
readings,
being a by-law to increase the bank borrowing by $200,000.00, to a maximum of
$1,000,000.00 and approve the July 19,2010 credit agreement with the Canadian
Imperial Bank of Commerce.”
Disposition Carried
2. Donations for Gift Bags:
Motion: 392-2010 Moved by Edna McLellan Seconded by Lynn Hoy
“ That 200 post it notes be given to the Relay for Life and 300 to the FSAO conference.”
Disposition Carried
3. There was no other business to present.
17) Additions to the agenda for the next meeting:
1. There was no business to add to the agenda for the next or any following
meeting.
Keith Roulston and Pat Bolen left the meeting at 9:45 pm.
18) Closed Session:
1. Confidential Matter from Avon Maitland School Board
18.1 Enter into Closed Session: 9:45 pm
Motion: 393-2010 Moved by Paul Gowing Seconded by Bill Thompson
“That the Council adjourn the Public Session of Council and enter into a Closed
to the Public
Session for a matter pursuant to the Municipal Act, Section 239 (2) (b)
Identifiable Individual
and Section 239 ( 2) ( c) proposed acquisition of land of a local board.”
Disposition Carried
Lynn Hoy declared a pecuniary interest in the closed session and left the table and council room.
18.2 Adjourn the Closed Session: 10:05 pm
Motion: 394-2010 Moved by Jim Nelemans Seconded by Paul Gowing
“That the Council adjourn the Closed to the public session and re-enter regular
open
session of council.”
Disposition Carried
18.3 Report to the Public from Closed Session.
Council discussed items that were concerning an Identifiable Individual and local board.
Lynn Hoy returned to the table.
19) By-law 62 - 2010 Confirming by-law
Motion: 395-2010 Moved by Edna McLellan Seconded by Jim Nelemans
"That By-law No. 62 -2010 be passed as given
first, second, third and final readings, being a
by-law to Confirm the actions of the Municipality of Morris-Turnberry for the
meeting ."
Disposition Carried
20) Adjournment:
Motion: 396-2010 Moved by Lynn Hoy Seconded by Paul Gowing
"That the meeting be adjourned at
10:06 pm. and this is deemed to be
2-4 hour
meeting."
Disposition Carried
_______________________________
Mayor, Dorothy Kelly
_______________________________
Clerk, Nancy Michie