"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"
MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday February 16, 2010 7:30 pm
Minutes of the Meeting
1) Call to order: The meeting was called to order by Mayor Dorothy Kelly at 7:30 pm with all members in attendance.
Council in Attendance:
Dorothy Kelly, Mayor
Jim Nelemans, Deputy Mayor
Mark Beaven, Councillor
Paul Gowing, Councillor
Lynn Hoy, Councillor
Edna McLellan, Councillor
Bill Thompson, Councillor
Staff in Attendance:
Nancy Michie, Administrator Clerk-Treasurer
Steve Fortier Chief Building
Official
Others in Attendance:
Keith Roulston, Citizen Newspaper
Donna Nicholson Ratepayer
2) Declaration of Pecuniary Interest:
Lynn Hoy declared a Pecuniary Interest for 12.2
Consent Application on Willis farm
and 12.8 Tervit
Municipal
Drain.
3) Agenda:
The Clerk added a listing to the agenda for consideration, as the items were of an urgent nature.
Adoption of Agenda:
Motion: 69-2010 Moved by Jim Nelemans Seconded by Mark Beaven
“That the agenda for the meeting of February 16,2010 be adopted as amended.”
Disposition Carried
4) Minutes:
Motion: 70-2010 Moved by Lynn Hoy Seconded by Bill Thompson
“That the minutes of the February 2 and 8 ,2010 Council Meetings be adopted as circulated.”
Disposition Carried
5) Business from the Minutes
There was no business from the minutes to be discussed.
6) Accounts
Motion: 71-2010 Moved by Lynn Hoy Seconded by Edna McLellan
"That the 2009 Payables in the amount of $ 60,836.77 and the 2010 Accounts in
the amount of $ 150,245.24
dated February 16, 2010 be approved for payment.”
Disposition Carried
7) Drinking Water Quality Management Operational Plan/Manual 7:45 pm
Laurie Cox and Don Scott - Veolia Water and Jeremy Taylor - R J Burnside
presented the DWQMS
report to the council.
- Laurie Cox showed a slide show of the Belgrave Well System and a brief overview of the DWQMS Plan
-
Due to the concerns expressed by the MOE audit, Mark Beaven asked if the MOE
regulations change
are the water operators notified. Laurie Cox said it is difficult to know
immediately of the changes and
interpretation of the regulation, they do their best.
- Jeremy Taylor advised that changes are posted it on the Website.
-
Mark Beaven asked that if the operator is not notified how does Veolia change
their process. Jeremy Taylor
advised it is in the Veolia contract that they must comply with the current
regulations.
- Jim Nelemans questioned if the company is following proper procedure?
-
Laurie Cox said that the Belgrave Inspection Report is an excellent inspection
report . The issue is what
operators signed reports, not that they were not qualified. Laurie Cox is the
operator in charge. Veolia didn’t
realize the Belgrave system was a Class 2 system.
The MOE investigation branch may pursue this or may not.
- Training for Regulation 170 was explained and Jeremy Taylor attended QMS training.
- Jeremy Taylor said the DW QMS Plan is a living document and must be reviewed annually
-
Paul Gowing asked about the humidity problems at the Belgrave Well. Jeremy
Taylor said that was a
problem and it was addressed with a dehumidifier.
By-law to adopt the Plan/Manual:
Motion: 72-2010 Moved by Bill Thompson Seconded by Mark Beaven
“That By-law No. 11-2010 be passed as given first, second and third and final readings, be the by-law to adopt the Municipality of Morris-Turnberry Drinking Water Quality Management Operational Plan/ Manual for the Belgrave Water System.”
Disposition Carried
Don Scott and Laurie Cox left the meeting.
8) 2010/11 Drainage Budget George Guse and Jeremy Taylor 8:15 pm
Motion: 73-2010 Moved by Lynn Hoy Seconded by Edna McLellan
“That the Drainage Budget be approved for 2010/2011 and submitted the grant application be submitted to the OMAF for the Drainage Maintenance in the amount of $18,750.00 and Superintendent program in the amount of $17,500.00.”
Disposition Carried
George Guse and Jeremy Taylor left the meeting.
Steve Fortier arrived at the meeting.
9) History Book Co-editors- Jennie Versteeg
and Jodi Jerome 8:35 pm
Donna
Nicholson was in attendance.
1.
The cost of the History Book and completion timing was discussed extensively and
options
considered to reduce costs.
Donna Nicholson advised the council that the council should of given this
project more thought before
commencing the project, for timing and costs.
Motion: 74-2010 Moved by Mark Beaven Seconded by Paul Gowing
“That the
Council instruct the History Book Committee to come up with a Plan realizing
the cost of book will be $100.00 sale price.”
Disposition Carried
2. Request for Proposals:
Motion: 75-2010 Moved by Jim Nelemans Seconded by Bill Thompson
“That the Municipality of Morris-Turnberry authorize the History Book committee to call for Proposals in lieu of the tender process and advertise on Merx.com- a Government Tender and RFP System Website.”
Disposition Carried
Jodi Jerome, Jenny Versteeg and Donna Nicholson left the meeting at 9:35 pm.
10) Tenders for the Washroom/ Accessibility Renovations: 9:35 pm
1. Tender Report
Motion: 76-2010 Moved by Bill Thompson Seconded by Jim Nelemans
“That the tender submitted by Joe Reinhardt Construction Ltd. be accepted for the
Washroom/Accessibility Renovations for the Municipal Office at the tender price of $25,405.02.”
Disposition Carried
2. Office operation during construction:
Motion: 77-2010 Moved by Paul Gowing Seconded by Edna McLellan
“That the office operation ‘during construction report’ be adopted as presented.”
Disposition Carried
Steve Fortier left the meeting at 9:40 pm.
11) Council Reports:
1. Edna McLellan reported on the Brussels
Community Centre. The Optimists are
proposing to
renovate the Ball Park. Murray McArter has resigned as of April 23, 2010.
He has worked
there for 30 years.
2. Jim Nelemans reported the Belmore Arena has concerns of not using
the ice surface.
There is
figure skating, two girls hockey teams and two boys hockey teams and curling.
12) Business
12.1 Transfer of lane to Ivan and Lyla Harkness- Lots 196,197, 224 and 225 Plan 410 Turnberry
1. Surplus property:
Motion: 78-2010 Moved by Lynn Hoy Seconded by Bill Thompson
“That the parcel which is the lane between Lots 196,197 and 224, 225 Plan 410,
Turnberry,
be declared as surplus to the needs of the Municipality of Morris-Turnberry;
and
That the advertisement of the proposed by-law and sale of the property be waived; and
That the By-law be given consideration at the March 2, 2010 council meeting;
and offer to the two
neighbouring owners. ”
Disposition Carried
Lynn Hoy declared pecuniary interest and pushed back from the table.
12.2 Consent application
Part of Lots 5 & 6 Concession 1, Turnberry- Owner Ethel Willis Estate-
Proposal of the Avon Maitland District School Board
Motion: 79-2010 Moved by Jim Nelemans Seconded by Paul Gowing
“That the Council of the Municipality of Morris-Turnberry comments as follows on
the Consent application
of the Ethel Willis Estate to the Avon Maitland District School Board:
The Council has no objection
With the following conditions: That the North Huron parcel be severed and
consolidated with the Morris-
Turnberry parcel.”
Disposition Carried
Lynn Hoy rejoined the council.
12.3 Huron County Planning and Development:
The Council reviewed a letter from the Huron County Planning and Development
concerning the Planners
for each municipality.
Motion: 80-2010 Moved by Lynn Hoy Seconded by Mark Beaven
“That the Council of the Municipality of Morris-Turnberry accept the planning report dated February 4, 2010.”
Disposition Carried
12.4 Consumer Price Index for December, 2009:
Motion: 81-2010 Moved by Jim Nelemans Seconded by Paul Gowing
“That the Municipality of Morris-Turnberry increase the pay grids for employees
and council by the
December, 2009 CPI, in the amount of 1.2%.”
Disposition Carried
12.5 Belgrave Water Financing
1. Report on the interest calculation.
This item was reviewed and was deferred until the next meeting.
2. Financing at the CIBC:
This item was deferred until the next meeting.
12.6 Fire Issues:
1. North Huron Fire Services:
A
memo, as requested by Council was sent to North Huron, concerning the provision
of Fire Services.
A response dated February 4,2010 was reviewed by the Council.
Motion: 82-2010 Moved by Bill Thompson Seconded by Lynn Hoy
“That the Municipality of Morris-Turnberry received the letter from the Township
of North Huron, dated
February 4, 2010, concerning the provision of fire services and the Blyth and
Area Fire Board.”
Disposition Carried
2. Assets- Blyth Area Fire Board:
Confirmation was received that the breathing apparatus was included in the asset listing.
Motion: 83-2010 Moved by Lynn Hoy Seconded by Paul Gowing
“That the Municipality of Morris-Turnberry adopt the adjusted asset valuation
listing for the Blyth Area Fire
Board and confirm the percentage for the distribution of assets in the
percentage of 20.16% for Morris-
Turnberry; since the appraisal confirmation of the breathing apparatus has been
received.”
Disposition Carried
12.7 Servicing Agreement – Belgrave Water System
Motion: 84-2010 Moved by Mark Beaven Seconded by Edna McLellan
“That the Council of the Municipality of Morris-Turnberry
approve the draft Servicing agreement for the
Belgrave Water System and forward the draft to the MOE for review and approval
subject to amending
the capital change to $6,800.00, if required.”
Disposition Carried
Lynn Hoy declared a pecuniary interest and left the table.
12.8 Municipal Drainage Petition:
Motion: 85-2010 Moved by Jim Nelemans Seconded by Mark Beaven
“That the Drainage Petition, submitted by Dirk and Elizabeth Rylaarsdam Lot 7
Concession 1, Turnberry,
be accepted for an improvement to the Tervit Municipal Drain, to relocate the
drain to the west side of the
property ; and Dietrich Engineering be appointed to prepare a drainage report
under Section 78 of the
Drainage Act.”
Disposition Carried
Lynn Hoy returned to the table.
12.9 Windows at the Bluevale Hall:
Motion: 86-2010 Moved by Bill Thompson Seconded by Mark Beaven
“That the quote from El-tech be accepted to replace two windows at the Bluevale
Hall, in the amount
of $ 1,050.36, plus taxes and the Municipality will pay the costs involved.”
Disposition Carried
12.10 Township of North Huron – Cemetery Grant:
Motion: 87-2010 Moved by Edna McLellan Seconded by Lynn Hoy
“That the Municipality of Morris-Turnberry grant $ 1,500.00 to the Township of
North Huron to offset the
cemetery costs.”
Disposition Carried
12.11 Township of Howick- WSIB letter
Motion: 88-2010 Moved by Jim Nelemans Seconded by Mark Beaven
“That the Municipality of Morris-Turnberry send a letter to the Township of
Howick concerning the invoice for
the letter to WSIB with regards to sharing the costs, advising that the
Municipality of Morris-Turnberry will not
be paying the invoice, in the past, the Municipalities have never billed
other municipalities as they work together
and share responsibilities.”
Disposition Carried
13) By-laws
1. George and Helen Underwood Part of Lot 9 Concession 9, Turnberry:
Motion: 89-2010 Moved by Bill Thomson Seconded by Mark Beaven
“That By-law No. 9-2010 be passed as given first, second and third and final
readings, be the by-law to sell
and transfer Part of Lot 9, Concession 9 Turnberry, as in R280936, except Part
1, 22R3454 to George and
Helen Underwood, being part of the former CPR lands.”
Disposition Carried
14) Items for Information
1. Federation of Canadian Municipalities
2. AMO – Gas Tax Agreement
3. Zoning By-law Amendment – Township of North Huron
4. Notice of Application for consent to sever land in the County of Bruce
5. Avon Maitland District School Board
6. Foundation for Rural Living
7. Carol Mitchell, MPP – Resolutions
8. Southwest Economic Alliance
9. Coalition for Huron Injury Prevention
10. The Men of Huron Celebration Weekend – May 8 – 9, 2010
11. Proposed New Comprehensive Zoning By-law – Municipality of Central Huron
12. Health Issues of Wind Turbines
13. Message from the County of Huron – Avon Maitland District School Board
15) Minutes:
The following minutes were available for review:
1. Maitland Valley Conservation Authority
16) Other Business:
1. Maitland Valley Conservation Authority:
Motion: 90-2010 Moved by Mark Beaven Seconded by Bill Thompson
“That Dorothy Kelly be appointed for a one year term to the Maitland Valley
Conservation Authority
Board of Directors and the Maitland Source Protection Authority Board for 2010.”
Disposition Carried
2. Landfill Liability Report:
Motion: 91-2010 Moved by Paul Gowing Seconded by Lynn Hoy
“That R J Burnside prepare a new updated liability report for the 2009 municipal audit.”
Disposition Carried
3. Emergency Planning Committee:
The Prism 911 discussion will be with the staff and not the Emergency Planning Committee.
4. Meeting Extension:
Motion: 92-2010 Moved by Edna McLellan Seconded by Jim Nelemans
“That the Council extend the meeting past 10:30 pm.”
Disposition Carried
5. There was no other business to present.
17) Additions to the agenda for the next meeting:
1. There was no business to add to the agenda for the next or any following
meeting.
Keith Roulston left the meeting.
18) Closed Session:
1. Report on Huron Bruce Transit which concerns Identifiable Individuals
2. Belgrave Water Arbitration
3. Personnel Issue – as requested by Mark Beaven
18.1 Enter into Closed Session: 10:45 pm
Motion: 93-2010 Moved by Paul Gowing Seconded by Lynn Hoy
“That the Council adjourn the Public Session of Council and enter into a Closed
to the Public Session for a
matter pursuant to the Municipal Act, Section 239 (2) (b) Identifiable
Individual and Section 239 (2) (e) litigation.”
Disposition Carried
18.2 Adjourn the Closed Session: 11:05 pm
Motion: 94-2010 Moved by Paul Gowing Seconded by Lynn Hoy
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition Carried
18.3 Report to the Public from Closed Session.
Council discussed items that were concerning an Identifiable Individual.
19) By-law 10- 2010 Confirming by-law
Motion: 95-2010 Moved by Edna McLellan Seconded by Bill Thompson
"That By-law No. 10 -2010 be passed as given
first, second, third and final readings, being a by-law to
Confirm the actions of the Municipality of Morris-Turnberry for the meeting ."
Disposition Carried
20) Adjournment:
Motion: 96-2010 Moved by Lynn Hoy Seconded by Paul Gowing
"That the meeting be adjourned at 11:05 pm. and this is deemed to
be
2 – 4 hour
meeting "
Disposition Carried
_______________________________
Mayor, Dorothy Kelly
_______________________________
Clerk, Nancy Michie